Terms of Use

1. Identification of the Service Provider

My Rides is a mobile mileage tracking application developed and managed by:

My Rides — Arnaud Detilloux, sole proprietorship (eenmanszaak)
Enterprise number: 1043.727.126
Pastoor Van de Wouwerstraat 21, 2600 Antwerpen
Email: support@myrides.be
Website: myrides.be

2. Acceptance of Terms

By downloading, installing, creating an account, or using My Rides, you agree to these Terms of Use and our Privacy Policy. If you do not agree, please do not use the app.

You must be at least 18 years old to use My Rides. The app is a professional tool intended for self-employed individuals and entrepreneurs.

3. Description of Service

My Rides is a mileage tracking app for self-employed individuals and entrepreneurs in Belgium. The app offers:

• GPS tracking of business trips
• Trip reports with an indicative mileage allowance
• Receipt scanning and storage
• Excel and PDF export of trip data
• Vehicle management (car and bicycle)
• Favorite routes

The app is available on iOS (App Store) and Android (Google Play).

4. Account

To use My Rides, you create an account with your email address and a password. You are responsible for:

• Maintaining the confidentiality of your login credentials
• All activities that occur under your account
• Immediately reporting any unauthorized use to support@myrides.be

You can delete your account at any time via Settings in the app. Upon deletion, all your data will be permanently erased within 30 days.

5. Subscriptions and Payments

My Rides offers a free basic version with limited features and premium subscriptions:

• Monthly subscription: €4.99/month, automatically renewed each month.
• Annual subscription: €49.99/year (€4.17/month), automatically renewed each year.

Both subscriptions include a free 7-day trial period. If you do not cancel before the end of the trial period, your subscription will be automatically activated and charged.

5.1 Apple (iOS)

Subscriptions via the App Store are billed by Apple. Payment is charged to your Apple ID account upon confirmation of purchase. The subscription automatically renews unless you cancel at least 24 hours before the end of the current period.

Management and cancellation: go to Settings > [your name] > Subscriptions > My Rides on your Apple device.

5.2 Google Play (Android)

Subscriptions via Google Play are billed by Google. Payment is charged to your Google account upon confirmation of purchase. The subscription automatically renews unless you cancel before the end of the current period.

Management and cancellation: go to Google Play Store > Menu > Subscriptions > My Rides.

5.3 General Payment Terms

• The renewal price is the same as the previous period's price, unless you are notified in advance of a price change.
• Any unused portion of the free trial period is forfeited upon purchase of a subscription.
• Refunds: are handled by Apple or Google in accordance with their respective refund policies. My Rides does not process direct refunds for app store subscriptions.

6. Business Licenses

Companies can purchase licenses for their employees. Business licenses are managed by the company administrator and have a license duration established in the agreement with the company.

A business license is not the same as an individual app store subscription. Terms for business licenses are agreed upon separately with the company.

7. Right of Withdrawal

In accordance with the EU Consumer Rights Directive (transposed into Belgian law in Art. VI.47 to VI.53 of Book VI of the Code of Economic Law, CEL):

By subscribing or starting a free trial, you expressly consent to the immediate delivery of the digital service. You hereby acknowledge that you waive your 14-day right of withdrawal once the service has been activated and you have accessed the premium features.

This does not affect your right to cancel the subscription at any time for the next renewal period.

8. User Data Ownership

All data you enter into My Rides (trips, receipts, vehicles, favorite routes) remains your property. My Rides claims no ownership rights over your data.

• You can export your data at any time via Excel or PDF export in the app.
• You can delete individual trips, receipts, or vehicles.
• You can delete your entire account and all associated data via Settings.

9. Acceptable Use

You agree to use My Rides only for lawful purposes and in accordance with these terms. You may not:

• Use the app for unlawful activities or incite others to do so
• Disrupt or damage the operation of the app or the underlying infrastructure
• Gain unauthorized access to our systems, servers, or databases
• Reverse-engineer, decompile, or extract the source code of the app
• Circumvent the app's security measures
• Use the app to enter false or misleading data for the purpose of tax fraud

In case of violation of these terms, we reserve the right to suspend or terminate your access to the service.

10. Intellectual Property

All content, features, functionality, logos, icons, designs, and software of My Rides are the property of Arnaud Detilloux and are protected by Belgian and international copyright and trademark law.

You are granted a limited, non-exclusive, non-transferable, revocable license to use the app for personal and professional purposes in accordance with these terms.

All data you enter (trips, receipts, vehicles) remains your property (see Section 8).

11. Tax Disclaimer

IMPORTANT: Please read this section carefully.

My Rides is NOT a tax advisor, accountant, or fiscal consultant. The app is a mileage tracking tool and provides calculations for informational purposes only.

• The default rates in the app (€0.4761/km for business car kilometres from 01-07-2026 to 30-06-2027, €0.15/km for commuting by car in income year 2026, €0.37/km for commuting by bicycle in income year 2026, max 25 km per trip) are based on published Belgian regulations, but may not always be current.
• €0.4761/km is the amount an employer or company may reimburse tax-free to employees and company directors. A sole trader cannot pay it to themselves and claims their actual car costs.
• All amounts in the app (the mileage allowance per trip and the totals) are exclusively indicative and informational. They do not say what you may claim for tax and do not constitute tax advice.
• The app does NOT verify whether legal limits have been reached. Discuss which limits apply to your situation with your accountant; it is your own responsibility to track them.
• The app does NOT verify whether trips are genuinely business-related.
• GPS distances are estimates. They are affected by GPS signal quality, tunnels, urban obstacles, and other factors.
• You are solely responsible for the accuracy of your tax declarations.
• You should verify all amounts with your accountant or tax advisor.
• My Rides accepts no liability whatsoever for incorrect tax declarations based on data from the app.

12. Limitation of Liability

Our total liability to you is limited to the amount you paid to My Rides in the 12 months preceding the claim.

My Rides shall in no event be liable for:

• Indirect, incidental, special, or consequential damages
• Lost profits, lost revenue, or lost data
• Outages or disruptions caused by third-party services (Supabase, Google, Apple, Google Play)
• Incorrect tax calculations or tax declarations (see Section 11)

Nothing in these terms excludes liability for fraud, wilful misconduct, gross negligence, or death and personal injury caused by negligence.

The mandatory provisions of Belgian consumer law (Book VI CEL, Art. VI.83) are not limited by these terms. Unfair terms are unenforceable.

13. Service Availability and Force Majeure

We strive to keep My Rides available at all times, but we do not guarantee uninterrupted, error-free, or secure access to the service.

My Rides is not liable for delays or disruptions caused by circumstances beyond our reasonable control, including but not limited to:

• Outages at third-party providers (Supabase, Google Maps, Apple, Google Play)
• Natural disasters, pandemics, or government measures
• Power or internet failures
• Cyberattacks or security incidents

We may modify, suspend, or discontinue the service at any time, subject to reasonable notice for material changes.

14. Privacy

Your privacy is important to us. Please refer to our Privacy Policy for detailed information on how we collect, process, store, and protect your personal data. The Privacy Policy forms an integral part of these Terms of Use.

15. Changes to These Terms

We may update these terms from time to time. For material changes, we will notify you at least 30 days in advance via email or in-app notification.

If you continue to use the app after the notice period, you agree to the updated terms. If you do not agree with the changes, you may cancel your subscription and delete your account before the effective date.

The most recent version is always available on this page with the date of the last change at the top.

16. Governing Law and Disputes

These terms are governed by Belgian law.

Consumer disputes: shall be brought before the courts of the consumer's domicile, in accordance with Belgian consumer law.

Other disputes: shall be brought before the competent courts of Brussels.

Online dispute resolution: the European Commission provides an online dispute resolution (ODR) platform at: https://ec.europa.eu/consumers/odr. Our email address for ODR communication: support@myrides.be.

Belgian Consumer Mediation Service: you may also contact the Consumer Mediation Service (Consumentenombudsdienst / Service de Médiation pour le Consommateur), North Gate II, Boulevard du Roi Albert II 8, Box 1, 1000 Brussels — consumentenombudsdienst.be.

17. Severability

If any provision of these terms is declared invalid, void, or unenforceable, this shall not affect the validity of the remaining provisions. The invalid provision shall be replaced by a valid provision that most closely approximates the purpose of the original provision.

18. Entire Agreement

These Terms of Use, together with the Privacy Policy, constitute the complete agreement between you and My Rides regarding the use of the app and the service. They supersede all prior agreements or arrangements.

19. Contact

Questions about these terms? Contact us:

Arnaud Detilloux
Email: support@myrides.be
Website: myrides.be