In short
- Record each trip on the same day.
- Separate private and business, with the right category.
- Export regularly and keep everything long enough.
1. Record each trip on the same day
A same-day record is more convincing than one reconstructed later. With My Rides, you start the trip with one tap and GPS measures the distance.
2. Record the key data
Per trip: date, departure address, destination, distance in km and purpose, such as a client visit or training.
3. Strictly separate private and business
Only record business trips. With mixed use, track total use and the business share.
4. Keep everything long enough
Keep your records as long as your accountant advises. A paper logbook can get lost, My Rides keeps your trips in the cloud.
5. Export regularly
Export at least every quarter as PDF or CSV (opens in Excel). That gives you a backup and time to fix mistakes.
6. Categorize correctly
Client visit, supplier visit, training, commute or other business trip. Commuting is treated differently for tax, so the right category makes your log clearer.
7. Keep supporting documents
Calendar, invoices and client emails strengthen your file. Also scan fuel receipts and parking tickets in My Rides.
